The plenary presentations have to be uploaded to us well before the session starts (see below). This way switching from one speaker to the next will go smoother and technical help from the conference center is available.
Please introduce yourself to the session chair in good time before the session starts.
Plenary presentations
The length of a plenary presentation is given in the program. Remember to set aside at least 5 minutes for discussion, unless informed otherwise.
- All presenters will be able to see their own presentation notes on the on-stage monitor.
- If you have a movie clip in your presentation, please let us know, so we can calibrate the correct sound and visuals.
- Plenary presentations are to be delivered in PowerPoint or Keynote. If you require other formats, please get in touch as soon as possible, and we'll see what we can do. We require a 16:9 aspect ratio for presentations.
- Setting the aspect ratio in:
- PowerPoint: File → Page Setup, select Widescreen
- Keynote: Document → Slide Size, select Widescreen (16:9)
- NB! Name your PPT presentation according to this format: YYMMDD – First name-Last name-version.
- Please upload your presentation by clicking here at the following dropbox addresse: https://www.dropbox.com/request/1bWhMZ9CV7RWZXYNBXmd
- Check your presentation timings. You are only allowed the scheduled time for your presentation
- If you do not plan with any visual effects for your presentation, please let us know anyhow, by sending an e-mail to: cakr@berg-hansen.no. It makes it easier for us to create the correct production-line
- If you have any technical questions regarding your presentation, please feel free to contact us at: cakr@berg-hansen.no If you have any questions regarding the content of your contribution, please feel free to send an e-mail to euclid2022@astro.uio.no
We ask you to upload your slides as soon as they are ready to ensure that everything runs smoothly.
A few tips:
- Use as little as possible of your scheduled time for introductions.
- Please make slides easily readable with large text.
- Do not put too much information onto each slide.
- For our digital viewers we will have cameras to film you and your presentation. We advise you to use more illustrations and bulletpoints and talk about it, than a lot of text as the text will be very small for the digital viewers.
Suggestions when preparing Euclid talks to the General audience
This document aims at giving some suggestions to speakers when preparing talks to
conferences, including the talks at the Euclid Consortium Weeks. It tries to help speakers be
aware of what is important for the audience they are directing to.
The audience in the plenary talks of the Euclid consortium is very diverse. There might be
people that have joined Euclid very recently and, therefore, do not know much about the
history and the decisions we have been through. There might also be students that have
recently joined the field and want to get an overview in these talks rather than the latest
news.
Some, non-exhaustive list of recommendations might be:
- In any talk, try to focus on the main message and try to already announce it at the beginning.
- Do not assume people know what happened two years ago. Put things into context briefly.
- Do not use acronyms. We have a lot in Euclid and should be avoided unless introduced beforehand. Many people might not know or remember them.
- Stick to the allotted time. The rule of thumb is to prepare no more than 1 slide per minute.
- Avoid too small font sizes. This is difficult to read, especially in big auditoriums
- Avoid long sentences in your slides. Try to convey short messages that can be absorbed easily
- Try to illustrate things, either with plots/schemes/pictures
- In plots, make sure labels and axis are readable
- Do not assume people know the plot content. Try to take the time to explain what is plotted, what are the axis variables and what can be concluded from the plot
- Try to give clear conclusions as messages that people can take home.
The criteria for including information and level of explanation should go particularly high in plenary talks at the EC Meeting. Plenary talks are very close to a general, technically savvy, but non-expert audience. Specifically:
- Absolutely no acronyms. Spoken or written.
- Few to no sentences on slides! Few to no words too! (Humans cannot read and listen simultaneously! If you need notes to speak, use “Speaker Notes” - these are also useful to include if you are distributing the slides afterwards digitally or as handouts.)
- The schedule is packed tight, please prepare no more than one slide per minute.
- Plenary talks are about reminding everyone that we are sending an amazing telescope on a huge, cutting-edge rocket ship to space to figure out how the universe started and how it will end! Please deliver your talk with this in mind.
